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Create a Word document

Use the Files app when you need a document that stays in Open Suite and can be opened later from the browser.

Open Files​

From the portal, click Office, then choose Files.

Office menu with document and file apps marked

Create the document​

  1. In Files, open the folder where the document should live.
  2. Click New.
  3. Choose Document.
  4. Enter a useful file name.
  5. Press Enter.

Files New menu with Document marked

Name files clearly​

Use a name that still makes sense in search results later. Good names include a topic, team, or date:

  • Q3 project plan
  • Hiring notes June 2026
  • Board report draft

Avoid names like Document, Notes, or Final because they become hard to find.

Edit the document​

The document opens in the browser editor. Type as you would in a desktop word processor. Changes save automatically, so there is no manual save button to click.

If the document opens in a new tab, keep the Files tab open as well. You can go back to Files to rename, share, or move the document.

Share the document​

  1. Return to Files.
  2. Find the document.
  3. Click the share icon on the document row.
  4. Add people or groups.
  5. Choose whether they can view or edit.

Share with named users for internal collaboration. Use public links only when the document is intended for people outside the organization.

Download a copy​

To send a copy outside Open Suite, use File → Download as → Word Document in the editor.

Recover your work​

If you close the browser by accident, reopen Office → Files and click the document name. The latest saved version opens again.